The Jewish Ethicist Showing Mercy to No Shows
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The Jewish Ethicist Showing Mercy to No Shows

The Jewish Ethicist Showing Mercy to No Shows

Can I charge patients who cancel at the last minute?

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Q. In my medical practice, patients often fail to show up for an appointment, show up too late for a complete treatment to be given, or cancel at very short notice. What am I entitled to do? DB, England

A. No-shows and late cancellations can be a very frustrating as well as expensive experience for professionals. Yet for ethical as well as practical considerations, it is important not to over-react.

For instance, it would be wrong to turn this phenomenon into a source of income. If a missed appointment doesn't lead to any lost income, because you overbook or are able to find another patient who can come in on short notice, it's wrong to "double dip" and also collect a fee from the no-show.

It's also inappropriate to penalize people for circumstances beyond their control. If a particular patient took the same steps as others do to arrive on time but was unexpectedly delayed, for instance because of a late train (in an area where the trains are usually on time) or due to illness, it's unfair to charge them even though their tardiness caused a loss for the clinic.

But when patients miss appointments due to negligence and their absence or tardiness result in lost income, it is permissible to charge them. Even in this case, it's not fair to charge the full amount, because the idle time of the staff is usually exploited in some way. The practitioner and any support staff usually take advantage of "dead time" for paperwork, phone calls, or for some much-needed rest, and this needs to be taken into account. Remember also that the poor client didn't receive any service. Rabbi Aaron Levine has suggested that charging half the usual fee is an equitable solution in this case.

The same principle applies to a "late show" that enables partial completion of the work. If the tardiness is due to negligence and causes a loss of income, then you are entitled to recover some of the loss.

Of course, you should be sure your clients are notified that they may be charged for missed appointments. Some clinics announce a uniform fine for any appointment that is missed without giving advance notice; but given the importance of the criteria we have just mentioned, such a policy is likely to be unfair in many cases.

Consider also that charging for no-shows can be problematic for both ethical and commercial reasons. This policy can lead to significant ill will and could harm your business. If you apply the policy uniformly, then you will inevitably end up alienating some loyal but occasionally careless patients; if you apply it unevenly, you will open yourself up to charges of partiality.

I would suggest trying to think of some non-monetary sanction you could apply. Perhaps you could sentence latecomers to less desirable appointment times; or you could offer incentives and discounts to patients with exemplary on-time records. Another solution is to give discounts to patients who are willing to come in on short notice to substitute for a no-show; this could reduce the loss in income due to this phenomenon, especially if there are a fair number of patients who live or work nearby and have flexible schedules.

One more thought: if your practice has an unusual number of cancellations, try and find out the reason. Perhaps your patients are ambivalent about the effectiveness of the treatment you provide, or find it unpleasant or painful. Perhaps it is your conduct, and not that of your patients, which requires modification!

SOURCES: Shulchan Arukh Choshen Mishpat 333; Case Studies in Jewish Business Ethics by Rabbi Aaron Levine.

Send your queries about ethics in the workplace to jewishethicist@aish.com

The Jewish Ethicist presents some general principles of Jewish law. For specific questions and direct application, please consult a qualified Rabbi.

The Jewish Ethicist is a joint project of Aish.com and the Center for Business Ethics, Jerusalem College of Technology. To find out more about business ethics and Jewish values for the workplace, visit the JCT Center for Business Ethics website at www.besr.org.

JCT Center For Business Ethics

Copyright © JCT Center for Business Ethics.

Published: November 10, 2001


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Visitor Comments: 3

(3) Peter Kraynik, November 15, 2001 12:00 AM

Patient Concern

I AGREE WITH YOUR ARTICLE. HOWEVER,WHAT ABOUT A PATIENT WHO ARRIVES ON TIME, AND IS NOT SEEN BY THE DOCTOR, WELL AFTER THE SCHEDULED APPOINTMENT TIME ?
HE TOO HAS THINGS TO DO, PERHAPS MORE IMPORTANT, EXAMPLE, ANOTHER DOCTOR.
THE PATIENT IS NOT COMPENSATED. USUALLY, A " SORRY I'M A LITTLE LATE ", IS THE RESPONSE. SOMETIMES THE DOCTOR KIND OF HOLDS YOU CAPTIVE BY PLACING YOU IN A OFFICE,BUT,YOUR NOT SEEN FOR YET ANOTHER WAIT. YOU MAY FIND THIS AMUSING, BUT HOW ABOUT THE PATIENT
GETTING A DISCOUNT ON THE BILL BECAUSE THE DOCTOR WAS LATE? THIS IS NOT LIKELY TO HAPPEN. IT MAKES THINGS DIFFICULT.

(2) Anonymous, November 13, 2001 12:00 AM

How about charging doctors who make me wait?

While it is interesting to know whether doctors can charge me for coming late, I am more interested (because it is much more common) in knowing how much I can charge my doctor for not taking me at the appointed time and wasting my time waiting for him?

(1) Tony Maund, November 12, 2001 12:00 AM

Should the reverse appy

Many times whilst waiting to see a doctor or dentist, they are often late themselves, should I not then be able to charge them a fee for my loss of time in my profession.

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